ESOS Changed Reporting Requirements

Date —

27 Aug 2019

Industry Sector/s —
Higher Education

Summary —

Amendments to the Education Services for Overseas Students Regulations 2019 (Cth) will mean that from 1 October 2019 providers will be required to include additional student data on the Provider Registration and International Student Management System (PRISMS) database. The reporting obligations includes information on agents, English language proficiency tests and breaches of visa conditions.

Key Issues —

Managed by the Australian Government, PRISMS is a secure database owned and maintained by the Department of Education for the purposes of administering the Education Services for Overseas Students Act 2000 (Cth). PRISMS provides means for education and training providers to comply with legislative requirements by issuing bona fide confirmations of enrolments (CoE) as ‘evidence of enrolment’ in a registered full-time course, as required for the issue of a student visa by the Department of Home Affairs, and also reporting changes in course enrolment, particularly where study ceases (noncompliance), or the duration of the study changes.

The Education Services for Overseas Students Regulations 2019 (Cth) were re-made on 4 April 2019, to replace the 2001 edition of the regulations. The amended legislation is largely the same from the perspective of a provider; however, there are some minor changes from current practice.

The major change is that providers will need to enter some additional information on the PRISMS database from 1 October 2019, such as:

  • Information about education agents for every student enrolment;
  • The date a student took an English language test, if the student was required to provide evidence of their level of English language proficiency for the purposes of a student visa;
  • The class of student visa applicant a student falls within (commonly referred to as evidence exemptions), if a student was not required to provide evidence of their level of English language proficiency for the purposes of a student visa; and
  • Information about students who have breached a condition of a student visa in relation to their course progress, including attendance.

ITECA is liaising with the Department of Education to ensure that materials are available to assist providers use new features in PRISMS, in the lead-up to the commencement of the new regulations on 1 October 2019. Further information on the PRISMS database is available at:

Australian Government Link — [EXT LINK]

The Australian Government is increasingly relying on PRISMS as it also facilitates the monitoring of student compliance with visa conditions, as well as provider compliance with the ESOS Act. PRISMS provides a range of reports and data exports, which can assist providers, State Education Departments and Department of Education by consolidating the information provided.

ITECA first provided advice to its members of this change in April 2019 and has continued to monitor the implementation of the change. If independent providers experience difficulties in uploading the information to the PRISMS system please contact ITECA via email at and provide details of the challenges that you’ve faced so that this information can be conveyed to the Department.

Member Engagement:

ITECA’s ability to play a lead role in matters associated with this issue rests on the advice and guidance of individuals serving on the ITECA international Education Reference Committee.

Further Information:

For more information on this issue please send an email to or telephone 1300 421 017.  Stay up to date via Twitter @ITECAust or via Facebook at

Disclaimer & Copyright:

The material published on this website page is intended for general information only and is not legal advice or other professional advice.  It may not be reproduced without ITECA’s prior written consent.

Other News


Vocational training leaders from around the country celebrated the fortieth anniversary of World Skills Australia at a function in parliament house. More

Members Only

A two-year extension of the Skilling for Recovery program is the vocational training centrepiece of the 2021 New South Wales Budget. More

Members Only

The 2021 State Budget has confirmed that South Australia will extend the JobTrainer roll-out. What else does it contain for independent providers? More